The Media Kit

The journalist says, “Send me everything I need.” The author who is ready changes the conversation. The author who isn’t loses it.

The email arrives on a Tuesday morning. A podcast host, a newspaper reporter, a blogger — someone with an audience your book needs to reach. They’ve heard about the book. They’re interested. They want to know more.

They write five words: “Send me everything I need.”

This is the moment separating the author who is ready from the author who is not.

The unprepared author scrambles. They dig through files looking for a headshot taken three years ago on a phone. They write a bio from scratch, then rewrite it because the first version runs four paragraphs and says nothing useful. They realize they have no cover image in a format the journalist can use. They send a follow-up asking what resolution is needed. The reply takes two days. By the time it arrives, the journalist has moved on to a different story. The opportunity came and went, and the author never saw it leave.

The prepared author responds in twenty minutes. Headshot attached. Cover image attached. One-page bio attached. Three talking points attached. Contact information at the bottom. Everything the journalist needs to say yes, in one email, before lunch.

 

What a Media Kit Contains

A media kit is not complicated. It is a folder — digital or physical — holding five things.

A professional headshot. Not a vacation photo. Not a snapshot cropped from a group picture. A clear, well-lit image of the author looking like someone who takes their work seriously. This image will appear beside every article, every podcast listing, every event flyer. It is the author’s face to the public. It should look like it was chosen on purpose.

A high-resolution cover image. The journalist or event coordinator will need this for their website, their social media post, their newsletter. If the image is too small or too blurry to reproduce, it will not be used.

A one-page author bio. Not the story of your life. The relevant facts: who you are, what you write, what qualifies you to write it, and where readers can find your work. Written in third person so the journalist can drop it directly into the article without rewriting.

Three to five talking points. The ideas, themes, or questions making the book interesting to an audience beyond readers. A journalist does not want to summarize your book. A journalist wants an angle — a reason this story belongs in front of their audience today. The talking points give them one. Write them as questions the journalist can ask you. Make their job easy and they will make yours easier.

Contact information. Name, email, phone number. The person the journalist calls when they have a follow-up question at four in the afternoon.

Five items. One folder. Built once. Used for years.

The Author Who Sets the Standard

I tell writers all the time: if you want to see what steady, meaningful engagement looks like, look to Mary Ann Poll. She’s not just a writer — she’s active. She’s a charter member of Author Masterminds. She maintains a podcast, Real Ghost Chatter. She shows up for interviews, contributes to discussions, and responds to readers. She doesn’t disappear between books.

Mary Ann is ready. When the call comes — the podcast invitation, the interview request, the event coordinator asking for materials — she doesn’t scramble. She sends the kit. The conversation moves forward. The opportunity becomes a feature, an appearance, a connection reaching readers she would never have found on her own.

This is not talent. This is preparation. And preparation is available to every author willing to spend one afternoon assembling five items into a folder.

Build It Now

The media kit is not built when the opportunity arrives. It is built before the opportunity arrives. The author who waits for the email before assembling the materials is the author who replies two days late to a journalist who has already moved on.

Build it during the production window. Have the headshot taken. Save the cover image in high resolution. Write the bio. Draft the talking points. Put them in a folder on your desktop where you can find them in thirty seconds.

The next time someone says, “Send me everything I need,” you will. And the conversation will not end with your email. It will begin with it.

The Power of Authors by Evan and Lois Swensen explores what it means to write with purpose — and why the authors who show up prepared reach further than the ones who scramble.

The Power of Authors is available from Amazon or your favorite bookseller: http://evanswensen.com. If you’d like an autographed copy, you can order it here: http://bit.ly/4pgmzjM.

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